Governance and Corporate Records Apprentice

Position Summary

Odunela Group is recruiting a Governance and Corporate Records Apprentice to learn and support the management of company, board, meeting, policy and corporate records. The successful applicant will develop practical skills in document control, meeting administration, registers and formal business records.

This role is suitable for a highly organised secondary-school leaver who enjoys reading, writing and maintaining accurate documents.

What you will learn

The apprentice will learn how to:

1. organise company and governance records;
2. prepare meeting packs;
3. maintain decision and action registers;
4. control document versions;
5. support statutory and governance calendars;
6. protect confidential corporate information;
7. distinguish drafts from approved records;
8. prepare professional administrative documents;
9. maintain electronic and paper filing structures.

Principal Responsibilities

Under supervision, the apprentice will:

1. file and index corporate documents;
2. maintain document-reference information;
3. support preparation of meeting agendas and packs;
4. format draft minutes and action lists;
5. update approved decision and resolution registers;
6. maintain statutory and meeting calendars;
7. organise policy and contract files;
8. check documents for dates, signatures and approval evidence;
9. identify duplicate or conflicting records;
10. support director and officer record administration;
11. maintain conflict-declaration files;
12. prepare documents for professional review;
13. protect confidential board and corporate information.

Essential Requirements

Applicants must demonstrate:

1. WAEC, NECO or equivalent qualification;
2. strong written English;
3. good reading comprehension;
4. attention to detail;
5. ability to organise documents;
6. confidentiality and discretion;
7. ability to follow formal instructions;
8. basic word-processing competence or willingness to learn;
9. reliability and respect for deadlines.

Desirable Attributes

1. interest in law, governance, public administration or records management;
2. school-secretarial, debating, library or administrative experience;
3. experience preparing minutes or organising meetings;
4. basic spreadsheet skills.  

Possible career progression

1. Senior Governance and Corporate Records Apprentice;
2. Corporate Records Assistant;
3. Secretariat Administration Assistant;
4. Governance Administration Assistant;
5. Associate Corporate Governance Officer;
6. future study in law, governance, company secretarial practice, records management or business administration.

Application Requirements

Applicants must submit through the Odunela Group career portal:

1. A current CV.
2. WAEC, NECO or equivalent result.
3. A short Cover Letter explaining:
4. why the applicant wants an apprenticeship;
5. why the chosen apprenticeship position;
6. what the applicant hopes to learn;
7. any relevant school, volunteer, community or practical experience;
8. Contact details for two referees provided in the CV, such as:
9. a teacher;
10. school principal;
11. religious or community leader;
12. former employer;
13. another responsible adult who is not an immediate family member;
14. Confirmation clearly stated in the CV that the applicant:
15. is at least 18 years old;
16. can work onsite in Lagos;
17. is willing to undertake full-time work and structured learning;
18. is willing to complete aptitude tests and a practical assessment.

Selection Process

The existing Odunela ERP Recruitment ATS will be used.

The process will include:

1. Application and secondary-school qualification check.
2. Literacy, numeracy and basic digital aptitude assessment.
3. Role-specific practical work sample.
4. Structured interview.
5. Identity and reference verification.
6. Confidentiality and acceptable-use agreement.
7. Conditional apprenticeship offer.

The approved assessment weighting is:

An unacceptable integrity or confidentiality result will disqualify an applicant regardless of the total score.

Equal Opportunity Policy

Odunela Group will assess applicants according to:

1. learning potential;
2. honesty;
3. reliability;
4. accuracy;
5. willingness to accept supervision;
6. practical aptitude;
7. suitability for the selected pathway.

Applicants will not be disadvantaged merely because they lack university education or previous formal employment.