Procurement, Vendor and Administration Officer

Position Summary

Odunela Group is recruiting a Procurement, Vendor and Administration Officer to operate controlled purchasing, vendor-management and general administrative services across Group companies and projects. The successful candidate will administer purchase requests, quotations, supplier onboarding, due diligence, purchase orders, delivery records, contract-renewal records and supplier-performance information. The position holder must preserve separation between procurement initiation, vendor selection, approval, receipt confirmation and payment.

Principal Responsibilities

The officer will:

1. receive and register approved purchase and service requests;
2. confirm that requests contain sufficient specifications, business justification and approval;
3. administer requests for quotation and maintain evidence of supplier responses;
4. prepare quotation comparisons without concealing material differences;
5. coordinate supplier onboarding and maintain vendor records;
6. undertake or coordinate supplier identity, ownership, banking, capability and conflict checks;
7. maintain vendor due-diligence and approval records;
8. obtain and record conflict-of-interest declarations;
9. prepare purchase orders after the required approval has been recorded;
10. maintain purchase-order, contract and renewal registers;
11. track contract dates, notice periods, insurance, licences and required supplier documents;
12. coordinate delivery and service records;
13. obtain independent confirmation that goods or services were received satisfactorily;
14. maintain supplier-performance, complaint and corrective-action records;
15. identify recurring delivery failures, overcharging, conflicts or procurement exceptions;
16. coordinate office supplies, ordinary facilities support, equipment administration and general corporate administration;
17. maintain controlled records of assets, keys, access items, supplies and administrative resources where assigned;
18. support tender, evaluation and supplier-review meetings;
19. prepare procurement and vendor-performance reports;
20. coordinate with Finance while preserving approval and payment separation;
21. supervise the procurement elements of the Finance and Procurement Administration Apprentice’s work.

The establishment requires procurement initiation, approval, receipt confirmation and payment to remain appropriately separated.

Essential Requirements

Applicants should demonstrate:

1. a degree, diploma, professional training or equivalent practical experience in procurement, supply chain, business administration or a related discipline;
2. experience administering purchases, quotations, vendors or contracts;
3. ability to prepare clear purchase specifications and quotation comparisons;
4. experience maintaining supplier and contract records;
5. understanding of conflicts of interest and procurement segregation;
6. strong written, numerical and organisational competence;
7. ability to use spreadsheets, procurement systems or ERP software;
8. ability to manage deadlines and several procurement requests concurrently;
9. sound judgement when handling supplier information and commercial records.

Desirable Experience

Advantageous experience includes:

1. ERPNext Buying
2. supplier due diligence;
3. contract and renewal administration;
4. facilities or office administration;
5. asset and inventory records;
6. multi-company procurement;
7. service-level monitoring;
8. startup or shared-services operations.

Personal Qualities

The successful candidate must demonstrate impartiality, integrity, attention to detail, commercial awareness, firmness with suppliers, transparency, organisation and willingness to escalate conflicts or unsupported requests.

Selection Process

Assessment will ordinarily include application review, structured screening interview, practical quotation and vendor-due-diligence exercise, procurement-control interview, final interview, references and verification.

Application Requirements

Applicants should submit:

1. A concise cover statement (cover letter)
2. A current CV to include:
3. an example of a procurement or vendor process personally administered or improved;
4. the applicant’s contribution and measurable outcome;
5. contact details for two professional referees.

YOUR APPLICATION WOULD BE REJECTED IF YOU DO NOT COMPLY WITH THIS APPLICATION REQUIREMENTS.

Equal Opportunity Policy

Odunela Group assesses applicants on competence, integrity, evidence, suitability and the approved requirements of the position.

Candidate Privacy

Applicant information will be processed for recruitment, verification and employment-administration purposes in accordance with the candidate privacy information available through the Odunela Group career portal.